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BioAlps Association Privacy Policy

10.10.2023

BioAlps Association’s Privacy Statement: The purpose of this Privacy Policy is to inform you of the procedures regarding the collection, use and disclosure of information on the BioAlps website, including any mobile versions or related mobile applications, collectively called BioAlps Association Sites.

 

 

1. About BioAlps Association

Founded in 2003, BioAlps Association empowers the Swiss Health Valley and represents the Western Switzerland Life Sciences ecosystem (medtech, biotech, pharma, digital health, nutrition, cosmetics, and more). The organisation is supported by 7 cantons: Bern, Fribourg, Vaud, Neuchâtel, Geneva, Valais and Jura, by the Swiss State Secretariat for Economic Affairs (SECO) and by 15 academic institutions. Through the organization and support of numerous events in Switzerland and internationally, as well as through regular publications, BioAlps offers opportunities for synergies within the life sciences community to representatives of academia, industry, finance, politics and media.

BioAlps Association Secretary General is located at Avenue de Sécheron 15, 1202 Geneva, Switzerland. We can be reached by phone at +41 22 545 12 91 or by email: contact@bioalps.org. 

 

 

2. BioAlps Association Privacy Statement

The purpose of this Privacy Policy is to inform you of the procedures regarding the collection, use and disclosure of information on BioAlps Association website, including any mobile versions or related mobile applications, collectively called BioAlps Association Sites.

BioAlps Association website (hereinafter: the “Site”) is provided by BioAlps Association and/or its affiliates. By visiting BioAlps Association Sites and providing information to BioAlps Association, you acknowledge that you have been informed and you consent to the Privacy Policy, including with regard the use and disclosure of personal information which may be collected when you contact BioAlps Association, subscribe to BioAlps Association email alerts and newsletters, when you register for events, trainings or on a platforms, or when you request any other products and services provided by BioAlps Association in BioAlps Association with the purposes detailed in section 4. If you do not wish your personal information to be used by BioAlps Association in the manner set out in this Privacy Policy, please do not provide us this information.

 

 

3. Nature of information collected

3.1. Personal data that you provide voluntarily or that we receive through referrals

In order to receive BioAlps Association newsletters or information about BioAlps Association products and services, to contact BioAlps Association for any questions or comments, to request BioAlps Association products and services, or to register for BioAlps Association events, trainings or plateforms, you may choose to provide some personal information.

The categories of personal information that BioAlps Association may collect for the processing purposes described hereto are:

  • Identification data such as family name, first name;
  • Demographic data such as country of residence;
  • Professional data such as organization, job title, activity, main area of interest;
  • Contact data such as, email address and mobile phone number.

BioAlps Association will ensure that personal data collected from you is strictly necessary for the purposes described in section 4 below.

 

3.2. Personal data that we collect automatically

When you visit our website or open our newsalerts or newsletters, we may collect certain information automatically from your device. In some countries, including countries in the European Economic Area (“EEA”), this information may be considered Personal Data under Applicable Data Protection Laws.

Specifically, the information we collect automatically may include information like your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information. We may also collect information about how your device has interacted with our Website, including the pages accessed and links clicked.

Collecting this information enables us to better understand the visitors who come to our website, where they come from, and what content on our website is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance of our website to our visitors.

Some of this information may be collected using cookies and similar tracking technology, as explained in section 9 below.

 

 

4. Purposes of Data Processing

The BioAlps Association will only use your personal data where permitted to do so by applicable law. Under GDPR, the processing is lawful only if and to the extent that one of the following legal basis applies: 

  • Consent: you have given consent to our use of your information. You may withdraw your consent through an unsubscribe link.
  • Contract performance: your information is necessary to enter into or perform a contract with you.
  • Legal obligation: your information is necessary to comply with our legal obligations
  • Legitimate interests: your information is necessary to pursue a legitimate interest

 

Our legal basis for collecting and using your information described below will depend on the personal data concerned and the specific contact in which we collect it.

 

The BioAlps Association may use the collected personal information:

  • To manage your membership as an affiliate member of BioAlps Association. The legal basis is legitimate interests, consent or contract performance.
  • To engage with you in BioAlps Association projects and activities. The legal basis is legitimate interests, consent or contract performance.
  • For communication or marketing purposes – we can send news alerts, newsletters, emails, or other communications relating to products, services and events that may be of interest. We will provide an option to unsubscribe or opt out of further communications. The legal basis is legitimate interests or consent.
  • To process and respond to your questions and/or inquiries. The legal basis is legitimate interests.
  • For evaluation and development of BioAlps Association activities purposes – analysis in order to improve our services and offers. BioAlps Association, or third parties on its behalf, may also use information provided in an aggregate and anonymous form for internal business and planning purposes, including to analyse trends and statistics. The legal basis is legitimate interests.
  • To facilitate use of websites or platforms. The legal basis is legitimate interests, consent or contract performance.

 

 

5. Data retention

BioAlps Association will retain your personal data only for as long as it is necessary to complete the operations for which data has been collected or until you request to no longer receive communications from us, in accordance with applicable laws and regulations.

When you submit an enquiry to BioAlps Association via our email contact@bioalps.org, the details of your enquiry may be stored by BioAlps Association in our email archives.

 

 

6. Security

Protecting your privacy and your personal information is a priority for BioAlps Association. BioAlps Association has taken reasonable measures to protect your personal information from loss, misuse and alteration. However, please be aware that no data transmission over the Internet or storage technology can be guaranteed to be 100% secure. BioAlps Association can only take steps to help reduce the risks of unauthorized access to information/data. Each individual using the Internet user can also take steps to help protect his/her personal information and is encouraged to do so to further minimize the likelihood that a security incident may occur. 

 

 

7. Your rights

Right to request access, rectification, erasure, restriction processing, object to the processing, portability

The collected information is necessary for your registration and, more generally, for the purposes described in section 4. It is subject to data processing at BioAlps Association. In application of the French law on data protection and the European Regulation on the protection of natural persons with regard to the processing of personal data and of the free movement of such data (General Data Protection Regulation “GDPR”) you will benefit from the right to access, rectification, erasure, restriction processing, object to the processing, portability. If you wish to exercise these rights and obtain all relevant information, please contact us at contact@bioalps.org.

In which circumstances can you exercise your rights with BioAlps Association?

 

7.1. Right of access

1. You have the right to obtain from the controller, confirmation as to whether or not your personal data is being processed, and, where that is the case, access to your personal data and the following information:

  • the purposes of the processing;
  • the categories of personal data concerned;
  • the recipients or categories of recipient to whom the personal data has been or will be disclosed, in particular recipients in third countries or international organisations;
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
  • the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning vi. the data subject or to object to such processing;
  • the right to lodge a complaint with a supervisory authority;
  • where the personal data is not collected from you, any available information as to it source;
  • subject to the conditions provided by the GDPR, the existence of automated decision-making.

2. The controller shall provide a copy of the personal data undergoing processing. For any further copies you may request, the controller may charge a reasonable fee based on administrative costs.

3. The right to obtain a copy referred to in paragraph 2 shall not adversely affect the rights and freedoms of others.

 

7.2. Right to rectification

You have the right to obtain from the controller without undue delay the rectification of inaccurate personal data. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

 

7.3. Right to erasure (‘right to be forgotten’)

1. You shall have the right to obtain from the controller the erasure of personal data without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  • the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
  • you withdraw your consent;
  • you object to the processing on grounds relating to your particular situation including profiling and there are no overriding legitimate grounds for the processing, or you object to the processing for direct marketing;
  • the personal data has been unlawfully processed;
  • the personal data has to be erased for compliance in accordance with European Union or French law.

 

2. Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of the personal data.

3. The right to erasure shall not apply to the extent that processing is necessary for:

  • exercising the right of freedom of expression and information;
  • compliance with a legal obligation to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing;
  • the establishment, exercise or defence of legal claims.

 

7.4. Right to restriction of processing

1. You shall have the right to obtain from the controller restriction of processing where one of the following applies:

  • you contested the accuracy of the personal data, for a period enabling the controller to verify the accuracy of the personal data;
  • the processing is unlawful and you oppose the erasure of the personal data and requests the restriction of its use instead;
  • the controller no longer needs the personal data for the purposes of the processing, but it is required by you for the establishment, exercise or defence of legal claims;
  • you have objected to processing on grounds relating to your particular situation including profiling pending the verification of whether the legitimate grounds of the controller override yours.

2. Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

3. When you have obtained restriction of processing pursuant to paragraph 1, you shall be informed by the controller before the restriction of processing is lifted.

 

Notification obligation regarding rectification or erasure of personal data or restriction of processing:

The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort. The controller shall inform you about those recipients if you request it.

 

7.5. Right to data portability

1. You shall have the right to receive personal data which you have provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without hindrance from the controller to which the personal data has been provided, where:

  • the processing is based on consent; and
  • the processing is carried out by automated means.

2. In exercising your right to data portability pursuant to paragraph 1, you shall have the right to have your personal data transmitted directly from one controller to another, where technically feasible.

3. The exercise of your right to data portability shall be without prejudice to the right of erasure. That right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

 4. The right to data portability shall not adversely affect the rights and freedoms of others.

 

7.6. Right to object

1. You shall have the right to object, on grounds relating to your particular situation, at any time to processing which is based on legitimate interests. The controller shall no longer process your personal data, unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

2. Where personal data is processed for direct marketing purposes, you shall have the right to object at any time to processing of personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.

3. Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

4. At the time of the first communication with you, the right referred to in paragraphs 1 and 2 shall be explicitly brought to your attention of the data subject and shall be presented clearly and separately from any other information.

5. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

6. Where personal data is processed for scientific or historical research purposes or statistical purposes, you, on grounds relating to your particular situation, shall have the right to object to processing of your personal data, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

 

7.7. Right to object to automated individual decision-making, including profiling

1. You shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

2. This right shall not apply if the decision:

  • is necessary for entering into, or performance of, a contract between you and the data controller;
  • is authorised by European Union or Swiss law and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests; or
  • is based on your explicit consent.

3. In the cases referred to in sub-paragraph (i) and (iii) above, the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, including the right to obtain human intervention on the part of the controller, to express their point of view and to contest the decision.

 

7.8. Right to unsubscribe

If you no longer wish to receive communications from BioAlps Association, you may opt out by cancelling your subscription on the BioAlps Association Site through the link sent in each email you receive from BioAlps Association, or by sending an email to contact@bioalps.org.

 

7.9. Right to lodge a complaint

You can contact the Swiss supervisory authority, the Federal Data Protection and Information Commissioner (FDPIC): https://www.edoeb.admin.ch

 

 

8. Cookies Policy

 

8.1. General

The Site uses “cookies” (i.e., small text files which are downloaded to a user’s device when visiting the Site) in order to improve navigation around the Site for the user and improve the quality of the Site. Cookies which are not necessary are disabled by default. If you want to benefit of all functionalities of the website, you can manage your Cookies settings here. 

If you do not accept optional cookies below, your experience may be affected but that does not prevent you from navigating in the website.

By authorizing optional cookies, you agree to the deposit and reading of cookies and the use of tracking technologies necessary for their proper functioning.

When you consent to be contacted by BioAlps Association to receive news alerts or email events, be informed that they contain trackers to ensure their good reception in order to update the list of recipients, to automatically register your unsubscribing and to measure the overall interest in the subjects discussed.

 

8.2. Audience measurement

The audience measurement services used to generate useful statistics attendance to improve the site. We use Matomo Analytics.

We use Matomo Analytics Suite as our website/app analytics software and consent management tool. We collect data about website visitors based on cookies. The collected information may include a visitor’s IP address, operating system, browser ID, browsing activity and other information. 

We calculate metrics like bounce rate, page views, sessions and the like to understand how our website/app is used. We may also create visitors’ profiles based on browsing history to analyze visitor behavior, show personalized content and run online campaigns.

Matomo Analytics is implemented by WNG, our digital communications agency, the data is stored for 24 months in their datacenter located at SwissCenter (division commerciale de OpenBusiness S. A.), World Trade Center, Av. Gratta-Paille 2, CH-1018 Lausanne (Switzerland).

The purpose of data processing: analytics and conversion tracking based on consent. Legal basis: Art. 6 (1)(a) GDPR.

Matomo Analytics does not send the data about you to any other sub-processors or third parties and does not use it for its own purposes. For more, read Matomo Analytics’ privacy policy.

Processing your personal data such as cookies is helping us identify what is working and what is not on our website. For example, it helps us identify if the way we are communicating is engaging or not and how we can organize the structure of the website better. Our team is benefiting from the processing of your personal data, and they are directly acting on the website. By processing your personal data, you can profit from a website which is getting better and better.

Without the data, we would not be able to provide you the service we are currently offering to you. Your data will be used only to improve the user experience on our website and help you find the information you are looking for.

 

8.3. Managing Cookies of your browser

If you choose to deactivate cookies, some functionalities, pages or parts of the Site may not be accessible. BioAlps Association is not responsible in such cases.

For more information related to cookies parameters, you can consult the following websites:

– CNIL – http://www.aboutcookies.org/en

– Internet Explorer™ – http://windows.microsoft.com/fr-FR/windows-vista/Block-or-allow-cookies 

– Safari™ –http://support.apple.com/kb/ht1677?viewlocale=fr_FR

– Chrome™ – https://support.google.com/chrome/answer/95647?hl=fr

– Firefox™ – https://support.mozilla.org/fr/kb/activer-desactiver-cookies

 

 

9. Links to Other Sites

The https://bioalps.org/ site may contain links to or from a number of third party websites (hereinafter referred to as “Third Party Sites”). BioAlps Association does not, in any way, control or operate the Third Party Sites. BioAlps Association is not responsible for the privacy practices, content, policies or actions of the Third Party Sites. This Privacy Policy is only applicable to general information processed by the BioAlps Association Sites, pursuant to information collected on BioAlps Association Sites. The use of any information you may provide to third parties on Third Party Sites, or which such parties may otherwise collect on other websites, is not governed by this Privacy Policy.

 

 

10. Social Networks

Social media plug-ins of social networks such as Facebook, Twitter and LinkedIn or services with user-generated content features are integrated into the BioAlps Association Sites. Where the BioAlps Association Sites contain a plug-in to a social network site, these are clearly marked (e.g. with a LinkedIn button). If you choose to click on one of these buttons or links, your browser connects directly to the servers of the relevant social network. The other website’s privacy policy applies to any personal information you provide to that website. If you do not want the social network to collect the information about you, please review the privacy policy of the relevant social network and/or log out of the relevant social network before you visit the BioAlps Association Site. 

 

 

11. Intellectual Property (IP) / Content

All content displayed on the BioAlps Association Sites, including but not limited to, text, graphics, logos, buttons, icons, images, sounds, audio clips, digital downloads, data compilations and software, is the property of BioAlps Association or its content suppliers and is protected by the Swiss and/or foreign applicable laws.

Registered trademarks of BioAlps Association are marks indicated on the BioAlps Association Sites and include licensors, in Switzerland and other countries. All other trademarks that appear on the BioAlps Association Sites are the property of their respective owners.

You are prohibited from using, without permission, any of the marks, trademarks, trade names, service names, logos or other proprietary graphic appearing throughout the BioAlps Association Sites. 

 

 

12. Updates to Privacy Policy

To the extent permitted by applicable law in your jurisdiction, BioAlps Association may, from time to time, revise or update this Privacy Policy. You agree to be bound by such modifications or updates. If we make material revisions to the way we collect or use your personal information such that we are using it for purposes that you have not consented to, we will notify you of the changes and, as the case may be, ask for your explicit consent.

Any changes to this Privacy Policy will become effective upon posting of the revised Privacy Policy on the Internet, accessible through the BioAlps Association Sites. By continuing to use the BioAlps Association following such changes, you will be deemed to have agreed to such changes.